KECHI CITY COUNCIL MEETING

October 15, 2009

7:00 P.M.

Mayor, Robert Jackson called the regular meeting of the Kechi City Council to order, the time was 7:00 PM.

Council Present:  Russell Yost, Debbie Jacobs, Virginia Riemann, Kevin Opat and David McConnaughhay

Staff Present:  Laura Hill, City Clerk; Mark Tallman, City Administrator;  Norman Manley, City Attorney, Jason Doll, Chief of Police; Larry Kallenberger, City Superintendent & Sally Lane, City Treasurer

Visitors Present:  Rick Eberhard, Twila Baker, Mark Detter, Dewaay Financial;  Naomi Fultz, Darlene Galloway, Carroll Burchinal, Sara Opat, Mrs. Merlin Schroader, Larry Parke, Mrs. McConnaughhay, Mr. & Mrs. Dennis McKay

I.    CALL TO ORDER/ROLL CALL

A.  PLEDGE OF ALLEGIANCE

• 2. APPROVE CONSENT AGENDA

Motion by Kevin Opat to approve the consent agenda items 1 & 2 and place 3 & 4 at the end of the communications portion of the meeting for discussion.  Second by Russell Yost.  Motion carried 5-0-0

Consent Agenda

• • 1.    Approve minutes of Regular Meeting, September 24, Special Meetings of September 29, and October 6, 2009

• • 2.    Accept the Treasurer’s Report for the month ending September  31, 2009.

• • *3.    Approve Appropriation Ord. #633

• • *4.    Authorization for the City Clerk & Deputy City Clerk to attend the Master Municipal Clerks Academy, November 12 & 13,  2009 at a cost of $280.00 each.  The academy is facilitated by Hugo Wall School, accredited by the International Institute of Municipal Clerks and provides 12 contact hours of instruction toward the Master Municipal Clerk professional designation.

• • *removed for discussion.

APPROVE AGENDA
Motion by Virginia Riemann to approve the regular agenda .  Second by Russell Yost.  Motion carried 5-0-0

II. COMMUNICATIONS

A.    PUBLIC FORUM

Twila Baker, addressed the council on several subjects which included:  Consent Agenda, Appropriation Ordinance #633, Part time office help, Clerk’s going to School, Executives Sessions, Fee Structure, Communications, Volunteers Duty List, Funding for a city administrator, Funding for Council members, Overtime & Cox Communication Contract.

Naomi Fultz, addressed the council regarding 2010 Calendars

B.   Mark Detter, Dewaay Financial (City’s Financial Advisor) – Proposed Issuance of Refunding Revenue Bonds of the Kechi Public Building Commission in the Amount of $745, 000.00.

1.  Motion to recess the meeting of the Kechi City Council allowing the Council to enter into  meeting of the Kechi Public Building Commission.

(PBC members:  Kevin Opat, President; Robert Jackson, David McConnaughhay, Debbie Jacobs,  Russell Yost, Virginia Riemann.

Motion by Russell Yost to recess to the city council meeting and enter into meeting of the Public Building

Commission.  Second by Virginia Riemann.  Motion carried 5-0-0.

2. Open Meeting of the Kechi Public Building Commission by Kevin Opat, President   of the PBC, calling for a motion to dispense reading of the minutes of the previous PBC                   meeting.

3.  Authorization for the Mayor to sign the disclosure acknowledgment & accepting the  termination of Dewaay Financial as financial advisors pursuant to the Municipal Securities  Rulemaking Board G-23, as it pertains to this issue.

Motion by Robert Jackson to accept the resignation of Dewaay Financial as financial advisors as it pertains to this

issue allowing for Dewaay to underwrite the bonds for the refinancing of the PBC issue.  Second by David

McConnaughhay.  Motion carried 5-0-0.

Motion by Virginia Riemann to authorize the Mayor to sign the disclosure acknowledgment.  Second by Russel

Yost.  Motion carried 6-0-0.

4. Approve and acknowledge entering into an underwriting agreement with Dewaay Financial,  allowing for the issuance of the above mentioned Refunding Public Building Commission Bonds  in the amount of $745,000.00

Motion by Virginia Riemann to approve and acknowledge entering into an underwriting agreement with Dewaay

Financial, allowing for the issuance of the above mentioned Refunding Public Building Commission Bonds in the

amount of $745,000.00.  Second by David McConnaughhay.  Motion carried 6-0-0.

5.   Adopt Resolution PBC 09-01 – a resolution declaring it necessary and advisable to     issue refunding revenue bonds of the Kechi public building commission in an amount not   to exceed $760,000 for the purpose of refunding on a current basis certain outstanding    bonds of the commission; and to provide for the giving of notice of the intention of the    public building commission to issue said bonds.

Motion by Russell Yost to approve the PBC resolutions 09-01 for the issuance of refunding bonds in the amount of $760,000.00.

Second by Virginia Riemann.  Motion carried 6-0-0.

6. Adjourn Meeting of the Kechi Public Building Commission.

Motion by Russell Yost to adjourn the meeting of the PBC and reconvene the meeting of the city council. Second

by Virginia Riemann.  Motion carried 6-0-0.   The time was 7:50 PM

C.  Approve Items removed from Consent Agenda

1.   Approve Appropriation Ord. #633

Motion by Russell Yost to approve Appropriation Ord. #633.  Second by Virginia Riemann.  Motion carried 5-0-0.

2.  Authorization for the City Clerk & Deputy City Clerk to attend the Master Municipal Clerks Academy, November 12 & 13,  2009 at a cost of $280.00 each.  The academy is facilitated by Hugo Wall School, accredited by the International Institute of Municipal Clerks and provides 12 contact hours of instruction toward the Master Municipal Clerk professional designation.

Motion by Russell Yost to authorize the City Clerk & Deputy Clerk to attend the Master Municipal Clerks Academy, November 12 & 13,  2009 at a cost of $280.00 each.  Second by Debbie Jacobs. Motion carried 5-0-0.

Organizational Reports

ZONING ADMINISTRATOR

CITY TREASURER – Sally Lane reported on the banking services bids

CHIEF OF POLICE – Andrew Circle, Governors Grant Program, Halloween, reserve opening.

Motion by Kevin Opat to hire Walter Rooney as a reserve officer for the Police Department. Second by Virginia Riemann.  Motion carried 5-0-0.

CITY SUPERINTENDENT- gas line leak repair, water leak repair, Rock Pointe drainage and water line.   Annual Sewer Line Cleaning,  Clean Up Day.

COUNCIL REPORTS

Kevin Opat – barking dogs

MAYOR – Trash haulers, SCAC November 14^th City will host, would like to have the Police Station Open and the  maintenance building open.    Regional Suppers, closest one in Salina Oct. 28, if any of the council would like to go.

• CITY ADMINISTRATOR – list of recycling account which are not being paid.  Draft of the fee structure, Strategic           Plan, Brink Street Vacation.

III         OLD BUSINESS - none

IV.          NEW BUSINESS

A.  Water Rates

A resolution was presented to the council regarding the calculation of the water bills.   The previous resolution had the water billing calculated on a winter average usage, making it difficult for staff to answer questions of the customers in an efficient manner.   The new resolution kept the same rate structure but removed the complicated winter average factor, making each customer paying the same rate for their usage.

Motion by Kevin Opat to approve resolution 09-598 for calculation of the water bills and to go into effect with the November billing.  Second by David McConnaughhay.  Motion carried 5-0-0.

B.   Gas Rates – The city clerk gave a history of the natural gas system and the proposed gas rates increase.  (attached to these minutes.)

Motion by Virginia Riemann to adopt Resolution 09-599 pertaining to natural gas rates.  Second by Kevin Opat.  Motion carried 4-1-0 Debbie Jacobs voting nay.

C.  Meeting of October 22^nd.

Motion by Russell Yost to cancel the next regular meeting of the city council on October 22^nd Second by Kevin Opat.  Motion carried 5-0-0.

V.   ADJOURNMENT

Motion by Virginia Riemann to adjourn.  Second by Russell Yost.  Motion carried 5-0-0..

Signed____________________________________    Attest__________________________________