KECHI CITY COUNCIL MEETING MINUTES

Thursday, September 8, 2011

Mayor, Robert Jackson called the regular meeting of the Kechi City Council to order, the time was 7:00 PM.

Council Present:   David McConnaughhay, Kevin Opat, Virginia Riemann, Brian Adams & Debbie Jacobs

Staff Present: Mark Tallman, City Administrator; Laura Hill, City Clerk; Sally Lane, Treasurer; Norman Manley, City Attorney

Visitors Present:  Matt Heilman, Ark Valley News; Sandra McConnaughhay; Janet Faust,  Jack McCormick;  Fred Dimick; Richard Wolf, Mark Detter, Central States Capital; Keith Lane, Victoria Jackson, Naomi Fultz

I.   CALL TO ORDER/ROLL CALL

A.   PLEDGE OF ALLEGIANCE

B.   APPROVE CONSENT AGENDA

Motion by Virginia Riemann to approve the consent agenda. Second by Brian Adams. Motion carried 5-0-0.

Consent Agenda

1.  Minutes of August 25, 2011

2.  Special Meeting Minutes of August 30, 2011

3.  Appropriation Ordinance #656

4.  September 11, 2001 Proclamation_9_8_11

C.   APPROVE AGENDA

Motion by Kevin Opat to approve the regular agenda & the executive session for the discussion of financial affairs of a third party for 15 minutes and to include the city attorney, city clerk,  treasurer,  city administrator for part of the session. Second by Virginia Riemann. Motion carried 5-0-0.

II.   COMMUNICATIONS

A.   PUBLIC FORUM

Richard Wolf spoke regarding the Old Post Office/City Hall moving project. The committee has a contract with moving contractor in the amount of $3,500.00. The contractor said that once he lifts the building he could leave it on I-beams while it is being worked on and until it was ready to be placed on the foundation. The city would need to be responsible to have the traffic light moved and for trimming some trees that would be in the way.

Naomi Fultz, Fair Committee spoke regarding the Halloween Open House at the Fair Building on October 31, 2011 from 6-8 PM.

She is putting together a letter asking for donations to help refurbish the Old Post Office/City Hall to go out in the billing. The committee has opened an account at Chisholm Trail State Bank and anyone can make a donation there or put it in a marked envelope in the utility drop box or mail to the fair committee’s post office box. They also intend to recognize the people who donate to the project with a plaque.

Janet Faust, Chamber President; invited the council to the chamber mixer on October 3^rd at 6:30 PM beginning at Quilt Impressions, then proceed with a walking tour of several downtown businesses.

Mark Detter, Central States Capital-presented two redemption notices for approval.

The first being the redemption of $2,700,000.00 dollars in temporary notes for the Rock Pointe Improvement Project. The second being a redemption notice for refinancing of the remaining notes on the lift station. Mr. Detter stated normally we wouldn’t redeem a note this small but as the city can save some money on interest by adding this note to the larger permanent financing he felt it was in the city’s best interest.  

Motion by Virginia Riemann to approve the redemption notice for the Series A 2010, temporary improvement notes in the amount of $2,700,000.00 dated May 1, 2010.  Second by Kevin Opat.  Motion carried 5-0-0.

Motion by Kevin Opat to approve the redemption notice for the Series B 2000, General Obligation Bonds in the amount of $190,000.00 dated October 15, 2000.  Second by Virginia Riemann.  Motion carried 5-0-0.

B.   DEPARTMENT REPORTS

CLERK

Laura Hill, City Clerk reported the next city clean up day will be October 8^th and wondered if the council wanted to have the shredder again.  It was the consensus of the council not to have it this time.

TREASURER

Sally Lane, City Treasurer presented the August financial report.  Sally also showed the council a live presentation the accounting program the city uses, giving examples of how when the check is written and posted into the various funds, which then can be generated into various reports.

Discussed the inventory project and how this could help with the capital improvement and equipment reserve plans.  Also discussed how this report could help determining what needed to be insured.

COUNCIL

Kevin Opat suggested along with the Capital Improvement and Equipment Reserve Plans we also needed to look at a Street Improvement Plan as some of the streets were in need of repair.

MAYOR

Robert Jackson reported on the Kansas League of Municipalities Conference October 8, 9, 10 sign up needs to be done by September 23^rd. There was discussion on having a float in the parade. The Mayor also asked for nominations for voting delegate. Hearing none, he volunteered to be the voting delegate and have Mark Tallman, City Administrator be the alternate.

Motion by Virginia Riemann to appoint the Mayor as the voting delegate at the annual LKM conference and have the city administrator be the alternate delegate. Second by Debbie Jacobs. Motion carried 5-0-0.

ADMINISTRATOR – Mark Tallman, reported on the following:

The Bel Aire/Kechi community development grant process is moving forward and we can look forward to have a joint meeting in the near future.

Chris Morlan, Zoning Administrators report is in your packets.

He is sending a thank you letter to various interested people who have called to serve on the planning commission but there was only one opening. These people are Kirk Wagner, Mike Hoffman, Russ Hodges & Case Bell.

He and Larry Kallenberger, City Superintendent had a conversation regarding the city park pond. As the water level was so low, they thought it was a good time to pump out the remaining water and dig a pit under the fountain so it will work better, the muck will be moved to the old lagoon site.

He is planning on meeting with Shane Yonce of Technology Specialist for transitioning from Heartland Technology to Mr. Yonce as the city’s IT provider.

III.    OLD BUSINESS

A.  98^th Street/Grove Survey - PEC Proposal, discussion of why the city was paying for a survey for the residents who were using the road as part of their property. Councilperson Riemann said she felt this should be paid for by the two property owners. There was discussion regarding if the property was platted showing the road on the plat.

B.  Grove Street Resident Utilization Letter – discussed that the letter could be sent to the residents who were using the road and ROW but to include a copy of the plat with the letter.

C.  ATT Franchise Contract

Motion by Virginia Riemann to approve Ordinance 1645-11 establishing a franchise agreement with AT & T. Second by Debbie Jacobs. Motion carried 5-0-0.

D.  Campus Office Copier Bids – Tallman had review the bids received and recommended the city continue with Digital Office Systems the current provider as they provided the best options and price. They have offered the city a new copier much like the one the city now has for $7.27 more per month and give us the current copier which can be utilized at the police station.

Motion by Virginia Riemann to proceed with the lease agreement with Digital Office Systems for Leasing a new Ricoh copier and utilizing the current copier at the Police Station and giving the old Police copier to the Fair Committee. Second by Kevin Opat. Motion carried 5-0-0.

IV.   NEW BUSINESS-there was a brief discussion of the subject of a satellite jail at the county coliseum site. Some of the council voice opposition to this idea along with a resident in the audience. Norman Manley discussed how a similar subject of building the prison in El Dorado several years ago split the town, but now that the jail has been built most people say it had helped the city grow economically. He suggested the council wait to make any decision for support or against until such time the county made a decision on the property.

V.    EXECUTIVE SESSION

A.  Discussion of financial affairs of a third party.

Motion by Virginia Riemann to go into executive session at 9:07 PM for 15 minutes to discuss financial affairs of a third party and to include city attorney, city clerk, treasurer, city administrator and Mr. Detter. Second by Kevin Opat. Motion carried 5-0-0.

VI.   ADJOURNMENT

Motion by Debbie Jacobs to adjourn. Second by David McConnaughhay. Motion carried 5-0-0. The time was 9:25 PM.

Signed____________________________________    Attest__________________________________

Robert Jackson, Mayor                                             Laura Hill, City Clerk