KECHI CITY COUNCIL MEETING MINUTES
Thursday, September 22, 2011 & September 28, 2011
Mayor, Robert Jackson called the regular meeting of the Kechi City Council to order, the time was 7:00 PM.
Council Present 9/22/11: David McConnaughhay, Kevin Opat, Virginia Riemann, Brian Adams & Debbie Jacobs
Staff Present 9/22/11: Mark Tallman, City Administrator; Laura Hill, City Clerk; Norman Manley, City Attorney; Larry Kallenberger, City Superintendent; Steve Symonds, Chief of Police; Chris Morlan, Zoning Administrator; Laura Hill, City Clerk
Visitors Present 9/22/11: Sandra McConnaughhay; Janet Faust, Jack McCormick; Victoria Jackson
I. CALL TO ORDER/ROLL CALL
A. PLEDGE OF ALLEGIANCE
B. APPROVE CONSENT AGENDA
Motion by Virginia Riemann to approve the consent agenda. Second by Debbie Jacobs. Motion carried 5-0-0.
1. Minutes of September 8, 2011
2. Master Clerk Academy November 10-11, Wichita, $280 per Clerk
3. Tree and Park Board Volunteer Sign-up Dinner Drawing, two meals at Geno’s. Work day will be Oct. 15th 9 AM - Noon
C. APPROVE AGENDA
Motion by Kevin Opat to approve the regular agenda. Second by Virginia Riemann. Motion carried 5-0-0.
A. PUBLIC FORUM
Janet Faust, Chamber President; reported receiving the $110.00 for the Sloppy Joe meat. The Chamber will have a booth at the picnic with door prizes donated by some of the members. The Chamber has also received their 501 c 3 status. Chamber has also collected $250.00 towards the old city hall/Post Office restoration project. Reminded everyone about the mixer Monday Oct 3rd at 6:30 PM beginning at Quilt Impressions sandwiches and snakes will be served, then they will visit the Chambers newest member, Kechi Playhouse.
B. DEPARTMENT REPORTS
CHIEF OF POLICE- Steve Symonds reported there were some classes available for staff and city officials ICS 100, 200, 300. Once elected officials have had those passed they can then take ICS 402 which is about a 3 ½ day course. Emergency Management will put this on but they need a minimum of 15 to hold the class. Officer Pentecost who has been working for Kechi part time has taken a permanent position with the Kansas Racing Commission and has resigned his position with Kechi. His last day will be September 25th.
ZONING & PLANNING ADMINISTRATOR – Chris Morlan, presented a plat for Heartland Real Estate SD 2011-03 and the planning commission’s recommendation for approval of the dedications and authorizing the Mayor to sign.
Motion by Virginia Riemann to authorize the Mayor to sign the plat 2011-03 Heartland Real Estate Solution Subdivision. Second by Kevin Opat. Motion carried 5-0-0.
Morlan also reported on a follow up to an annexation report he had previously submitted regarding some roads and right of ways which had not been previously annexed, which he felt should be. Walters Circle in Parallel Estate Addition and a portion of 77th st. & Hillside in the area & the road and ROW associated with lots 4 & 5 Galyardt Estates 2nd Addition.
Motion by Virginia Riemann to authorize the clerk to draft a resolution to begin the process of annexing the mentioned roads and right of ways. Second by Debbie Jacobs. Motion carried 5-0-0.
There was follow up discussion regarding the use of the city’s road and right of way known as Grove St. in the Galyardt Estates 2nd Addn. Morlan reported the only way this road would open up is if the property to the south would develop. If and when that happens then the regulations and fire department would require a connecting street to Hydraulic, giving two entrances to the development.
Tallman asked authorization to send a letter to the two owner who are using the right of way as part of their property with the understanding they would have to vacate the area when and if the city choose to use the road.
Motion by Virginia Riemann to authorize the city administrator to send the letter to the property owners for the use of Grove St. Second by Kevin Opat. Motion carried 5-0-0.
CITY SUPERINTENDENT - Larry Kallenberger, reported that a new pad had been constructed for the large recycle bin freeing up the space where it is now located for the old city hall/post office to be placed. Reported that the crew had painted the community room and the beams on the outside of the buildings. The crew has started pumping out the remaining water in the park pond and transferred many fish to the pond in Northwoods.
They plan on digging out the pond as much as possible, especially under the fountain which would allow it to run longer. There was some discussion of donation of a large digger to aide with the work on the pond. It would take several truck s to haul out the dirt taken from the pond which would be very costly.
Kallenberger, also reported that he and his crew would be attending the annual safety training for the natural gas system in Salina the end of October.
MAYOR - Robert Jackson reported on the SCAC meeting in Colwich October 15th & also that Kechi would be hosting the group on November 12th. Mayor Jackson, announced there would be a combined meeting of the Kechi City Council and the Bel Aire city council on Wednesday, September 28th 7 PM for an informational meeting regarding the Community Capacity Building Grant, PEC will be officiating the meeting. No questions from the public or action will be taken.
He reported he will not be at the October 13th meeting and Kevin Opat, Council President will be officiating. Brian Adams also added he will not be at the October 13th meeting as well.
ADMINISTRATOR - Mark Tallman, reported that the city offices would be closed Thursday, September 29th until noon to accommodate the 4 hours staff would be asked to be at the community picnic. Technology Specialist, Shane Yonce will be here on the 13th.
Reported that Kechi Convenience has exhausted their utility credit.
Reported there is a WSU student would be doing some research for a class and would be looking at several of the past years audit reports.
Reported the Rock Pointe financing would be delayed until October 13th allowing for an extending time to pay in to reduce the special assessments.
Motion by Virginia Riemann to authorize to delay the Rock Pointe Financing until October 13th. Second by Debbie Jacobs. Motion carried 5-0-0.
Tallman reported the AT&T Franchise Agreement is ready for adoption by the council.
Motion by Kevin Opat to adopt Resolution 1645-11 authorizing the AT&T franchise agreement. Second by Virginia Riemann. Motion carried 5-0-0.
Laura Hill, City Clerk suggested a motion to authorize the special meeting in Bel Aire on the 28th. There was some discussion if this meeting was a public meeting. Hill suggested to put something in the utility bills as the public was not aware of the meeting. Council agreed.
Norman Manly suggested the council could just recess this meeting and agree to adjourn as soon as the combined meeting ended in Bel Aire on the 28th .
Motion by Virginia Riemann to recess the meeting until Wednesday September 28th 7PM at Bel Aire Community Room and to adjourn the combined meeting the two councils at its conclusion. Second by Debbie Jacobs. Motion carried 5-0-0. Meeting recessed at 8:30 PM
September 28, 2011 Meeting Reconvened at Bel Aire Community Room 7 PM
Governing Body Present: Kevin Opat,Virginia Riemann, David McConnaughhay & Mayor Robert Jackson.
Staff Present: Laura Hill, City Clerk; Larry Kallenberger, City Superintendent; Norman Manley, City Attorney; Lyle Powers, Maintenance; Thomas Bevan, Maintenance; Delitta DeGruson, Deputy City Clerk; Sally Lane, City Treasurer; Chris Morlan, Zoning Administrator; Aaron Shultz, Kechi Police Officer
Visitors Present: Scott Dunakey & Alan Morris, PEC; Matt Heilman, Ark Valley News; Michael Schwanke, KWCH Ch. 12; numerous Kechi residents and committee members, there was no formal sign in sheet available for attendees.
Ty Lasher, Bel Aire City Manager; opened the meeting by introducing the two Professional Engineering Consultants; Scott Dunakey & Alan Morris. There was discussion from the consultants regarding information gathered during this phase of the grant process, a draft report was sent to each of the council member of each city. (The “grant” awarded by the Kansas Department of Commerce for Community Capacity Building Program) Mr. Dunakey, stated there were overlaps in services provided by the two cities, such as administration, building inspection, zoning & planning, law enforcement, municipal court and others. Specific cost savings opportunities to be had by combining these services. Also mentioned there was the possibility of Kechi residents being able to use Bel Aire recreation & pool services. Some of the collaborative options would cause a need for organizational changes. Briefly discussed consolidation of the two cities stating the larger city would acquire the smaller city. This would have to be implemented by the governing bodies. Referred to K.S.A. Chapter 12 Article 29 detailing inter-local cooperation. Norman Manley, Kechi City Attorney suggested the consultants also look at K.S.A. 12-3903 Consolidation of operations procedures. Mr. Morris explained that more and more services are being contracted out and managed by the administration. In closing , the project is in the beginning phase, there will be opportunities for public input from residents Bel Aire & Kechi. The Grant requires focus groups to be established, identifying community preferences and then implementation of the plan.
There was a motion to adjourn immediately following the combined meeting of Kechi & Bel Aire Council previously during the September 22, 2011 meeting.
Robert Jackson, Mayor Laura Hill, City Clerk