KECHI CITY COUNCIL MEETING MINUTES
Thursday, March 8, 2012
Mayor Robert Jackson called the regular meeting of the Kechi City Council to order, the time was 7:00 PM.
Council Present: David McConnaughhay, Debbie Jacobs Brian Adams, Virginia Riemann & Kevin Opat.
Staff Present: Laura Hill, City Clerk; Chris Morlan, Zoning Administrator; Norman Manley, City Attorney; Walter Kuykendall, Chief of Police;
Visitors Present: Matt Heilman, Ark Valley News; Mr. & Mrs. Richard Wolf, Rogene Matson, Fred Dimick, Janet Faust, Sandra McConnaughhay, Victoria Jackson, Naomi Fultz, Keith Lane,
I. CALL TO ORDER/ROLL CALL
A. PLEDGE OF ALLEGIANCE
B. APPROVE CONSENT AGENDA
Motion by Virginia Riemann to approve the consent agenda. Second by Debbie Jacobs. Motion carried 5-0-0.
1. Minutes of February 23rd & 27th , 2012
2. Appropriations Ordinance #662
3. Accept the resignation of Mark Tallman, City Administrator effective February 27, 2012
C. APPROVE AGENDA
Motion by Virginia Riemann to approve the regular agenda, and to include an executive session to be for 10 minutes for non-elected personnel and to include the council, Mayor, City Attorney. Second by David McConnaughhay. Motion carried 5-0-0.
A. PUBLIC FORUM-none
B. CIVIC GROUPS
1. Historical Post Office Update – Richard Wolf stated he and Don DeGruson had cut back the siding on the back of the building to gain access to the floor and had let some of the air out of the tires on the west side to level up the building. Naomi Fultz stated that Michelle at the post office had got some vintage postal items for display.
2. Chamber of Commerce- Janet Faust, President; announced there would be a couple of social media training seminars specifically conducted for our members, local businesses, community leaders and residents. These are hands-on seminars where you'll practice on the computer while the instructor teaches on Twitter & Facebook. These seminars are conducted by Wichita Area Technical College at 4004 N. Webb Rd. Twitter course: Monday, March 26 and Wednesday, March 28 5:30-7:30 PM Facebook course: Tuesday, April 3 and Wednesday April 4 5:30-7:30 PM Bel Aire Chamber will also participate as part of the ongoing collaboration.
Also, announce the Chamber will hold a 1st annual Annual Artisan Lane Festival, September 1st
Beginning to come up with ideas for an award winning Kechi Fair Parade float entry.
C. DEPARTMENT REPORTS
ZONING ADMINISTRATOR- Chris Morlan, Zoning Administrator; presented a digital report on the city’s tax valuation estimate for 2013 budget. Review each of the 4 taxing units of the city and the estimate assessed valuation. Reported that due to the new construction value added there would not be a reduction in the assessed value for the city. (His report attached to the permanent minutes.)
Morlan stated he had attended a meeting on the Kansas watershed. He presented maps of the watershed to the council.
CITY CLERK-Laura Hill, City Clerk reported she and the Mayor had met with Don Osenbaugh regarding the city’s workers compensation insurance. Kansas Municipal Insurance Trust (KMIT) provided a quote for the city’s coverage. The prorated quote for 2012 would be $8,425.00 (full year quote was $13,497.00) Stated they would have a quote from EMC at the next meeting for the council to consider before the April 1st renewal.
TREASURER- Sally Lane, City Treasurer; presented the February financial report and answered any questions the council had. Reported the auditors had completed their field work and she anticipates having complete numbers by the end of March. She is working on the Capital Improvement and Equipment Reserve numbers for a new five year plan. Discussed the city’s debt and anticipated delinquencies at Rock Pointe Subdivision beginning in 2013.
CHIEF OF POLICE – Walter Kuykendall, Interim Chief of Police reported officers Clifton, Miles and himself are providing coverage for the city but still have approximately 60 hours uncovered. He has re-advertised the Police Chief’s position and has a tentative closing date of March 28th to accept applications. He has received only a handful of applications for officers but is continuing to advertise the position on HR partners. He has stopped the background investigation on the Police Chief candidate that withdrew his application.
Asked for permission to allow officer Schultz, who recently resigned to have his bullet proof vest. The vest has about one more year left and vests are fitted for the individual. Kuykendall said it is customary for vests to go with the officers & the city had received one with Clifton when she came over from Valley Center.
Motion by Virginia Riemann to allow officer Shultz to take his vest with him. Second by Debbie Jacobs. Motion carried 5-0-0.
Robert Jackson, Mayor presented a proclamation declaring April fair housing month in Kechi. He read the proclamation and a copy will be attached to the permanent minutes.
Reminded the council about the SCAC meeting at Westar on Saturday.
Discussed the budget calendar that Mark Tallman had presented and said he and staff felt it was a good plan.
He will be discussing code enforcement with Holidaye.
Reported that USD 259 had finalized the plan for the new school boundaries.
He presented a salary survey he had Kimberly Webb, Intern put together.
Also shared the City Administrator profile and advertisement, he had updated with current information. Council discussed a time frame and salary range for the position.
Brian Adams stated he felt the Police Chief position was a higher priority at the moment. Maybe take our time, with a 3-4 month timeline.
Virginia Riemann stated she was not sure we needed a city administrator at this time.
Kevin Opat said he hoped we could find someone from the area and who had a good track record of working with people.
Mayor Jackson, stated he would visit with staff .
Also presented a spreadsheet from the city treasurer regarding cost for the Police department rebuilding budget.
Discussed the Personnel Policy review. Asked the council to look over pages 5-24 and offer any changes they may have.
He thought the job classifications and descriptions were a little lengthy as presented and would work with staff to condense them.
Discussed at length the normal hours of a work week for the full time classification. The current personnel policy state 32 hours. The council felt 32 hours was too low. There was discussion amongst the audience of other employers only having it as 32 hours to be eligible for benefits.
The clerk stated she would do some research to find out the reasoning behind the 32 hour amount.
Also discussed F-15 Shared sick leave on page 41.
Motion by Debbie Jacobs to remove F-15 Shared sick leave from the personnel policy. Second by Virginia Riemann. Motion carried 5-0-0.
Motion by Virginia Riemann for the change in the personnel policy relating to shared sick leave to be effective immediately. Second by Debbie Jacobs. Motion carried 5-0-0.
Debbie Jacobs will not be at the next meeting
David McConnaughhay would like for us to look at removing some of the items on the city’s web-site that had been on there since 2006.
Kevin reminded everyone about the weather safety class on Monday March 12 in the community room. The class is sponsored and presented by Sedgwick County Emergency Management.
IV. NEW BUSINESS -none
V. OLD BUSINESS-Wolf Contingent Right of Way
A. Ordinance 1650-12 vacating a portion of the right of way south of the property commonly known as the Artisan Lane shops owned by Richard and Cindy Wolf.
Motion by Virginia Riemann to adopt Ordinance 1650-12 vacating a portion of right of way for the Wolf addition. Second by Kevin Opat. Motion carried 5-0-0.
VI. EXECUTIVE SESSION –Non elected personnel
Motion by Virginia Riemann to go into executive session for 10 minutes to discuss non-elected personnel and to include the Mayor, council and attorney. Second by Debbie Jacobs. Motion carried 5-0-0. The time was 8:40 PM
Motion by Debbie Jacobs to adjourn. Second by Brian Adams. Motion carried 5-0-0. The time was 8:55 PM
Robert Jackson, Mayor Laura Hill, City Clerk